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Frequently Asked Wedding Questions
Can the Hilton Waikoloa Village provide all the wedding services I need?
Will I need to arrange an officiant for the ceremony?
Can I have a Catholic ceremony and be married by a priest?
What documents will I need for my wedding?
When can I reserve my wedding date?
What's the payment and deposit schedule for Weddings?
Do you offer any kind of photography and videography service for my Wedding?
Is there a Spa where my bridesmaids and I can pamper ourselves before the big day?
How do I plan my Wedding long distance?
How do I reach you?
What do I need to do once I arrive in Hawaii?
Do you offer Ceremonies on the beach?
Are my guests required to stay at the resort? Will they receive a discounted room rate?
Is childcare available? We're planning an adults-only wedding.
What are the options for my Reception?
Do you offer Vow Renewals?
Can we take Photographs on Property if not getting married at the Hilton Waikoloa Village?
We are considering a honeymoon at your resort. I would like to do something special for my husband/wife upon arrival and during our stay. Can you assist me?
Can the Hilton Waikoloa Village provide all the wedding services I need?
Yes. One of the best things about the Waikoloa Wedding Planner Atelier is that we are a full service
Wedding design office for Couples to plan their special day. The following Services are available:
- Dedicated Weddings Specialists
- Photography & Videography
- Floral Design
- Catering
- Wedding Cakes
- Entertainment / Musicians
- Kohala Spa Beauty Salon
- Invitations/Favors
- Dress Pressing
- Officiant
- Tuxedo Rental (by referral only)
- Transportation (by referral only)
Will I need to arrange an officiant for the ceremony?
We work with various male and female Non-Denominational and Christian Officiants from the local
community. They perform very heartfelt, warm ceremonies. You are welcome to bring an officiant
of your choice.
Can I have a Catholic ceremony and be married by a priest?
Although the Resort's Wedding Pavilion is non-denominational, the official Hawaii Catholic Diocese
position is that no wedding ceremonies will be recognized outside the Catholic Church. We encourage
you to speak with your personal clergy about your situation.
What documents will I need for my wedding?
Proof of a valid Hawaii marriage license
is required prior to hosting your wedding ceremony at the resort.
When can I reserve my wedding date?
Your Wedding can be booked 12 months in advance of your wedding date (based on availability). We
are able to confirm catered reception space (90) days prior to your Wedding date. Weddings are
normally held seven days a week from 10:00am until sunset.
What's the payment and deposit schedule for Weddings?
A signed Wedding Contract along with your non-refundable deposit will be required to confirm your
wedding date. The minimum deposit amount is $1,500.00 or 25% of event estimate for catered receptions
and is due at the time of the signed contract. This deposit will be applied your Wedding services.
Payment in full for your event will be due no less than three business days prior to your event date.
Payment deadlines are determined by method of payment and are outlined in the event contract.
Do you offer any kind of photography and videography service for my Wedding?
We suggest Zac's Imaging Service for all of your Still Photography and Videography needs for your
special day. A wide range of styles and packages is available.
Is there a Spa where my bridesmaids and I can pamper ourselves before the big day?
Yes. The Kohala Sports Club & Spa is located below the Wedding Atelier at the Hilton. There you can
take advantage of all the latest spa therapies, treatments, and beauty regimens. And just in case the
guys need a little help with those pre-wedding jitters, a massage might work wonders for them, too.
You might also want to arrange a massage at the Seaside cabana for the day after the wedding -- the
ultimate indulgence!
How do I plan my Wedding long distance?
We are delighted to attend to all of the wedding planning details via telephone, e-mail, faxes, and mail
if your schedule does not permit a visit prior to your wedding event. Rest assured that the entire staff
of the Hilton Waikoloa Village stands ready to assist you with all of the planning details of your very
special wedding event.
We will make every effort to accommodate your requests for site visits and meetings with sufficient advanced
notice. This will allow your wedding specialist to schedule adequate time to dedicate to you while you are here.
Planning your destination Wedding in Hawaii should not be a challenge. Upon receipt of your signed contract
and wedding deposit, an introduction letter will be sent to you outlining important deadlines necessary to
make your planning as smooth as possible.
Our Weddings Specialists will guide you through all steps of planning your Wedding. Together we will determine
your flowers, music, officiant, photographer, videographer, wedding cake and reception. We will handle all
coordinating, hiring, ordering and confirmation of your services providers/vendors.
How do I reach you?
We communicate with you via e-mail weddings@hiltonwaikoloavillage.com
telephone (808-886-1234 ext. 2541), fax (808-886-2833) or postal mail (Wedding Department, 425 Waikoloa
Beach Drive, Waikoloa, Hawaii, 96738).
Our Wedding Planning Atelier office is open Monday through Friday from 9:00am to 5:00pm (Hawaii Standard Time).
Saturdays and Sundays by appointment.
Hawaii does not observe daylight savings time. So during the Spring and Summer months, Hawaii is (6) Hours
behind the East Coast (EDT), (5) Hours behind the Midwest (CDT) and (3) Hours behind West Coast (PDT).
When daylight savings time is not in effect, Hawaii is (5) Hours behind East Coast, (4) hours behind the
Midwest and (2) hours behind West Coast.
What do I need to do once I arrive in Hawaii?
Obtaining your Marriage License is the most important step upon arriving in Hawaii. Appointments for
marriage license may be made up to (30) days prior to your Wedding date. A $60.00 cash fee and proof
of identification is required at that time.
In order to ensure a very smooth, memorable Wedding, we request an appointment to review your event.
Please schedule an appointment with your Wedding Coordinator.
We are with you on your Wedding day to guide you and your Guests. And to ensure that all details are
taken care of.
Do you offer Ceremonies on the beach?
Our "Hale Aloha" Wedding Pavilion/Chapel, Oceanside Gazebo, Palace Gardens Oceanfront Lawn, Buddha
Point and the majestic Grand Staircase offer a variety of ocean view locations. The Hilton Waikoloa Village
does not offer "beach weddings".
Our Wedding locations are closed off to the public during the ceremony to ensure privacy for your special day.
Your photography and videography will highlight the beauty of our tropical resort.
Are my guests required to stay at the resort? Will they receive a discounted room rate?
Your guests may stay wherever they please. However, in order to make it easy and affordable for them to attend
your special event, we are pleased to offer them a special rate with consideration of your Wedding at the resort.
Group Rates for (10) or more rooms are available through our Sales office. Please call (808) 886-2204.
Is childcare available? We're planning an adults-only wedding.
Certainly! A number of options are available, ranging from in-room baby-sitting to our Club Keiki children's program.
What are the options for my Reception?
The Hilton Waikoloa Village offers a wide variety of reception venues. Private Oceanside dining for two, dinner
reservations in one of our fine restaurants for up to (40) people, private catered reception in one of our beautiful
outdoor locations or indoor ballrooms. The options are endless.
Do you offer Vow Renewals?
What better way to re-commit your love to one another than with a Renewal of wedding vows ceremony.
We offer a special vow renewal package in our Oceanside Wedding Pavilion setting, officiant to perform
the ceremony, Hawaiian flower leis to exchange during ceremony, bottle of sparkling wine to toast the celebration,
Hawaiian CD music, and "Happy Anniversary" canal boat ride.
Please contact the Hilton Waikoloa Village Wedding Atelier at (808) 886-1234 ext.2541 for details on customizing your renewal of vows celebration.
Can we take Photographs on Property if not getting married at the Hilton Waikoloa Village?
We do offer a Photoshoot fee of $500.00. We will coordinate times and locations with your Photographer on a space
available basis.
We are considering a honeymoon at your resort. I would like to do something special for my husband/wife upon
arrival and during our stay. Can you assist me?
Congratulations! You may want to consider the resorts Romance Package or a variety of other romantic services such
as a bouquet of her favorite fresh flowers waiting in your room when you arrive, a private sunset dinner at Buddha
Point, champagne and chocolate covered strawberries in your guest room, Dinner reservations in one of our award
winning restaurants, spa treatments, a gourmet basket of wine and cheese, or turn down surprises with love notes
from you. We will assist you in planning a romantic honeymoon that is as unique as the love you share.
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